Privacy Policy

1. Introduction & Data Controller

Boardwave Ltd (“Boardwave”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy describes how we handle and protect your personal data when we collect it through our website, membership platform, and externally facing business activities, such as our international programmes, events, and communications.

UK & EU/EEA GDPR Representation (Article 27): Boardwave operates globally. If you are located in the UK or the EU and have questions regarding your personal data, you may contact our appointed GDPR representatives:

• UK Representative: Euverify Ltd (UK), 3rd Floor, 86-90 Paul Street, London, EC2A 4NE.
• EU Representative: Euverify Ltd (Ireland), Unit 3D North Point House, North Point Business Park, New Mallow Road, Cork, T23 AT2P, Ireland.
• Direct Contact: gdpr@euverify.com

2. The Data We Collect

We collect personal data directly from you and occasionally from third-party partners. This includes:

• Identity & Contact Data: Name, job title, company, LinkedIn profile, and email address.
• Event & Logistics Data: Dietary requirements, special access requirements, and travel or passport details specifically required for our international programmes.
• Strategic Relationship Data: Professional biographies and stakeholder information used to facilitate high-level networking and partnerships.

Technical Data: IP address and browsing patterns via cookies to improve our Site experience.

3. Why and How We Use Your Data

We process your data based on the following legal grounds:

• Legitimate Interest: To manage our business relationship with you, provide membership services, and facilitate strategic introductions within the software community.
• Contractual Obligation: To process registrations for events and deliver membership services.
• Consent: Where you have opted in to receive our newsletters or research alerts.

4. Data Sharing & International Transfers

We only share your data with trusted third parties to provide our services.

International Events and Programmes: To deliver our international programmes, it may be necessary to transfer data to recipients outside of the UK and the EEA (such as hotels, venues, and travel partners). We ensure these transfers comply with UK and EU law by using Standard Contractual Clauses or other authorised safeguards to ensure your data is protected to the same high standard as it is in the UK.

5. Data Security & Retention

We use generally accepted technical and operational security standards to protect your data against loss or unauthorised access. We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected or to meet legal and reporting requirements.

6. Your Rights & Data Requests

Under UK and EU data protection laws, you have rights including access, correction, and erasure of your data.

How to exercise your rights: To submit a Data Subject Access Request (DSAR), data deletion request, or any other inquiry, please contact our team at boardwaver@boardwave.org or use our secure GDPR portal via our representatives at Euverify.

7. Supporting Your Needs (Accessibility)

At Boardwave, we are committed to ensuring our community, platform, and events are inclusive. If you require this Privacy Policy or any other materials in an alternative format (such as large print), please reach out to us at boardwaver@boardwave.org.

8. How to Complain

If you have concerns about our use of your data, please contact our Operations Team at boardwaver@boardwave.org.

Boardwave Ltd is a registered fee-payer with the Information Commissioner’s Office (ICO) under registration number: ICO:00012388445. You have the right to complain to the ICO:

• Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
• Helpline: 0303 123 1113
• Website: www.ico.org.uk